Policies

Policy Code= : COM-GOV-POL-AF-02
Effective Date: 01 Jan 2026

Purpose
Prevent, detect, and respond to fraud, corruption, and financial misconduct= in all COMTASK operations.

Scope
Applies to employees, contractors, suppliers, and partners.

Key Control= s

Fraud Preve= ntion

Segregation of duties in financial transactions.
Approval limits for payments and procurement.
Vendor verification before engagemen= t.
Financial Transparency

Maintain accurate records and suppor= ting documents.
No false reporting, hidden accounts,= or unauthorized payments.
Anti-Corrup= tion Commitment

Zero tolerance for bribery or facili= tation payments.
Gifts and hospitality must be reason= able and declared.
Monitoring = and Audits=

Periodic internal review of financial processes.
Immediate investigation of suspected fraud.
Reporting M= echanism

Staff can report concerns to managem= ent confidentially.
Whistleblowers are protected from retaliation.
Corrective = Action

Violations may lead to disciplinary action, contract termination, or legal reporting.

Policy Code: COM-GOV-POL-CE-01
Effective Date: 01 Jan 2026

Purpose
COMTASK conducts business with integrity, fairness, and respect for human rights. This Code guides all employees, managers, contractors, and partners.

Core Principles

Integrity and Honesty

Act truthfully in all business dealings.

Do not offer or accept bribes, kickbacks, or improper gifts.

Compliance with Laws

Follow all applicable laws and regulations in countries of operation.

Respect UN Supplier Code of Conduct requirements.

Conflict of Interest

Avoid situations where personal interests affect business decisions.

Declare any potential conflict to management.

Fair Employment and Human Rights

No discrimination, forced labour, or child labour.

Promote safe and respectful working conditions.

Confidentiality and Data Protection

Protect company, client, and partner information.

Use data only for legitimate business purposes.

Responsible Use of Resources

Use company assets properly.

Avoid waste, misuse, or unauthorized activities.

Reporting Misconduct

Employees must report unethical behaviour.

Reports are handled confidentially and without retaliation.

Policy Code: COM-HR-POL-AH-05 Effective Date: 01 Jan 2026
Purpose
COMTASK ensures a respectful, safe, and inclusive environment free from harassment, abuse, or exploitation.
Scope
Applies to employees, contractors, suppliers, clients, and any person engaged in COMTASK activities.
Policy Principles
Zero Tolerance
• Harassment, bullying, intimidation, sexual misconduct, or exploitation is not accepted.
Respect and Dignity
• All individuals must be treated fairly regardless of gender, disability, nationality, religion, or background.
Safeguarding
• Protect vulnerable persons during projects or service delivery.
• Avoid any form of abuse of power or inappropriate conduct.
Reporting and Protection
• Concerns can be reported confidentially to management.
• No retaliation against individuals who report misconduct.
Investigation and Action
• Complaints are reviewed promptly and fairly.
• Violations may lead to disciplinary action or contract termination.

Policy Code: COM-HR-POL-DI-01
Effective Date: 01 Jan 2026
Purpose
COMTASK is committed to equal opportunity, accessibility, and full participation for persons with disabilities. We support fair employment, inclusive services, and respectful business practices. This policy follows the principles of the UN Convention on the Rights of Persons with Disabilities and the UN Supplier Code of Conduct.
Scope
This policy applies to all employees, management, contractors, partners, clients, and visitors involved in COMTASK operations.
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Policy Commitments
Non-Discrimination
COMTASK does not allow discrimination based on disability in hiring, promotion, training, pay, or termination. Employment decisions are based on skills, qualifications, and performance.
Reasonable Accommodation
We provide practical adjustments when needed. This may include flexible working hours, assistive tools, accessible workstations, or changes in task allocation. Requests are handled quickly and with full respect for privacy.
Accessible Workplace and Services
We work to ensure our offices, project sites, and digital platforms are accessible. We aim to follow recognized accessibility standards such as WCAG for online content. Alternative communication formats are provided when required.
Inclusive Work Culture
All employees are expected to treat others with dignity and respect. Harassment or exclusion is not accepted. Awareness on disability inclusion is part of internal learning activities.
Suppliers and Partners
COMTASK encourages suppliers and subcontractors to apply fair and inclusive practices. We avoid working with organizations that engage in discrimination.
Confidentiality
Personal information related to disability is protected and used only for accommodation and support purposes.
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Implementation and Review
Management is responsible for applying this policy and allocating needed resources. Administration will monitor accommodation requests and review inclusion practices periodically.

Policy Code: COM-HR-POL-HS-04 Effective Date: 01 Jan 2026
Purpose
COMTASK provides a safe and healthy working environment for employees, contractors, clients, and visitors.
Scope
Applies to all workplaces, project sites, and business activities.
Commitments
Safe Workplace
• Identify and reduce workplace risks.
• Maintain safe equipment and working conditions.
Legal Compliance
• Follow occupational health and safety laws and standards.
Training and Awareness
• Inform staff about safety procedures and emergency response.
• Encourage reporting of hazards or unsafe behaviour.
Incident Management
• Record and investigate accidents or near-miss events.
• Take corrective action to prevent recurrence.
Shared Responsibility
• Management provides resources and oversight.
• Employees follow safety rules and report risks